We all want
to work smarter, not harder to be effective at
work, and get things done on time. We can achieve this professional goal no
matter which industry we belong to. The true spirit of getting things done
smartly is more than just creating your to-do list for daily tasks and checking
your calendar each time. It will require a few adjustments in your work habits
and you can watch your productivity soar.
You are always in a pang of
guilt that you lack behind and finds it hard to meet your deadline even with
the hard work. Working tirelessly for long hours will immensely affect your
health and you cannot take it for too long. Research has
shown that the employee’s productivity decreases after 6-hours at
work. So, instead of wasting your time, you can focus on those activities
that matter the most.
TIPS TO
WORK SMARTER NOT HARDER.
Develop a
routine
When we develop a routine,
we can carry out tasks quicker as we do not have to spend time thinking about
what task to do or spend time on task preparation. It is like working on
autopilot. The calendar application can help you develop a routine
and make you stick to the established routine.
Automate
your recurring tasks
Here is the secret sauce to
getting more things done in lesser time, automate your recurring tasks.
Automate the tasks that come to your to-do-list regularly. There is no need to
spend more time on such tasks, you just need to set them on autopilot. Like,
you need to send emails to your clients every day then you should use email
automation software like MailChimp, Drip, or Active Campaign to make things
easier for you. This will help you to build a routine so that you do not
have to decide each time and prepare for it. By leveraging the benefits of
automation, you can focus more on other important tasks that really need your
attention.
Say no to
‘Multi-Tasking’
We are humans and we are not
capable of doing multiple tasks at one time. Though, we are much motivated to
please our bosses by saying that you can manage multiple projects at the same
time, just do not do it. This will ruin your performance and can make you lose
interest after some time. Our brain deludes itself, but still, people say
that they can do multitasking. In actual, we only shift our attention between
tasks but switching between the tasks very rapidly will have an adverse effect
on our performance. There is a need to focus on one task at a time to get more
done. This is a useful technique to work smarter not harder.
Leverage
procrastination
The
sauce of project success is that do not wait till the last minute of the
project deadline. If the deadline is hanging on your head for the whole week,
do not leave it for the last day. This gives you the leverage to work smarter
to get more done in time to help in nailing your project.
Take the
stress off your shoulders
Stress can cause serious
health problems that can affect your emotional and physical behavior. You can
adversely affect your energy at work, health, work-life balance, and lose
focus. In short, it will affect your performance at work. Look for stress
relief activities like sports, go for a trip, listen to your favourite
podcasts, go for a walk, exercise, or spend time with friends and family. If
you take precautionary measures in advance, this will help by resulting in less
or no stress.
Do the work you enjoy
What
is a good use of doing a job you really do not enjoy? You cannot take that for
long. Even if you are working in your dream organization, there are still some
tasks that you do not like to do. Just focus more on the work you enjoy.
Reduce the
clutter
As a manager you have been
assigned a project, naturally, your mind will be filled with hundreds of tasks
and will think of roadmap on how to get it done. The super hack to work smarter
and not harder is think of ways that will not create a mess for you. You
should go for creating a to-do-list, creating project documents, and
delegate tasks to the team beforehand so that you can execute the project
smoothly.
Track your
results
That is the key to improving
your work productivity. You should be tracking your results by setting business
key performance indices and setting your short-term goals and
long-term goals. When you focus on improving your work productivity, you
see how long it will take you to finish your work. Instead, you should focus on
your results rather than just time as you will require to spend more time on
some tasks that are crucial to your project.
Adjust your
attitude
You need to be positive to
work more effectively. People with a positive attitude can take good initiative
whenever needed and they get help from their colleagues in their work more
easily.
A good attitude at your work
and personal life will help you set a benchmark for your performance and this
shows that you can take on responsibility. Moreover, this will help you in making
quick decisions. This tip to work smart and not the hard way could help open
doors of good opportunities in the future.
Communication
is the key
No matter what is your job
role or working in any industry, you will have to work with a team to achieve
professional goals. You should improve your collaboration and
communication skills. This will assist you to eliminate wastage of time and
doing rework all the time. Miscommunication will cost your performance at
work and dollars as well for your organization. You must work with your team
with seamless communication to help collaborate on tasks and issues.
Self-grooming
If you want to work smarter
then you must take off some time to ask yourself what needs to be improved to
make the most out of your time? Where you get stuck every time? How to organize
yourself? Block time off your calendar and a self-meeting to groom your work
schedule.
Prioritize
your tasks
This is the main part, where
you will have to forego some tasks that are not giving you any benefit. Do you
need to ask yourself: What tasks matters to you? What are your primary goals?
Are feeling distracted? This is where you will need to prioritize your daily
tasks and focus on the ones, they are most important. Work on removing the
bottlenecks and the tasks that affect your work performance.
Do the
important task first
There are times when you are
loaded with many tasks. Do not start your day by checking out your emails or
any other least important task. Try to focus on the most important task first
to avoid any issues in your project. If your important tasks are finished
by the end of the day, you will be happier and relaxed.
Plan in
advance
Do not wait for the last
minute to arrange your things. If you see that your stocks are low you should
make a call to your vendor to deliver the stock before you run out of stock completely
and had to face dissatisfied customers.
Keep a
buffer time between tasks
Do not rush to finish off
your work. When you rush for the tasks you will easily lose the focus and
affect the quality of the work. Take some time out to have coffee, take a fresh
breath, and then get to work.
As usual, we remind you to
take your Memo Plus Gold daily. It will help to keep you alert and mentally
sharp. For more information or to order for Memo Plus Gold, please visit : https://oze.my.
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